Object
Laxton Unipessoal Lda defines in these General Terms and Conditions of Purchase (GTCP) the set of rules governing the purchase of any product or service acquired or requested from the supplier.
By accepting a Purchase Order (PO) from Laxton, the supplier fully agrees with all provisions set out in these GTCP.
These GTCP override any conditions established by the supplier, except for others that have been expressly agreed upon by both parties.
The supplier agrees that Laxton’s GTCP take precedence over any prior contract or agreement, as well as over the supplier’s conditions, even if these are written or referenced in any documentation supporting the supply.
Every supplier is evaluated by price, delivery time, quality and compliance to the EU regulations.

General Conditions
Any purchasing process by Laxton must always be supported by a contract, a Purchase Order, or expressly agreed in writing.
Only purchase requests issued in writing and sent by the Purchasing Department of Laxton are binding.

Confidentiality and Subcontracting
The supplier undertakes to keep confidential all information disclosed to them for the fulfilment of the Purchase Order (PO) or to comply with the service or contract, in accordance with the provisions of the General Data Protection Regulation (GDPR) – EU Regulation 2016/679 of April 27, 2016.
This duty of confidentiality extends to all employees of the Supplier, as well as any subcontractors, with the Supplier responsible for ensuring this guarantee.
The supplier may only subcontract services or change the source of supplies with prior knowledge and authorisation from Laxton.

Prices and Payment Terms
The applicable prices are those defined in the contract or agreed upon in negotiations. Once accepted in the PO and not contested within 3 working days, they may not be altered in the invoice. The same applies to the payment terms.

Invoicing
Invoices must always indicate the PO number, the product batch number, or the contractual reference. They must comply with the provisions of point four, and when referring to delivered units, only the quantities verified upon receipt validate the invoicing.
Failure to comply with any of the described situations will result in non-validation of the issued invoice, and a corresponding credit note and/or corrected invoice will be requested.

Supply Conditions and Deliveries/Documents
Deliveries must be made within the agreed deadlines and schedules.
If the purchase requires an Analysis Report, a Certificate of Conformity, or Technical Documentation, receipt will only be accepted when the documentation is received.
The supplier must accompany all products with the respective technical data sheets and safety data sheets, according to legislation applicable to chemical products (REACH). Whenever these are changed or updated, the supplier must send them to Laxton’s Purchasing Department.
Where applicable, the supplier must indicate the product’s expiration date on each package.
The Supplier undertakes to comply with national legislation and/or that of the country where the work is carried out, regarding their activity, health, safety, and the environment.
Before starting activities, the Supplier agrees to comply with the Internal Regulations for Subcontracted Companies/Service Providers, necessary for Laxton to ensure legal compliance.
For deliveries of subcontracted products/ materials/components, where applicable, these must be accompanied by inspection/control certificates of delivered materials, certificates, technical sheets, manuals, and all other documentation proving the characteristics and compliance of the products supplied.

In the case of machines and equipment, the Supplier must deliver documentation relating to CE Marking and/or Declaration of Incorporation in accordance with Decree-Law 103/2008, along with an Instruction Manual in Portuguese (PT).
In the case of Services, suppliers must always leave a service sheet/work report describing the work performed and identifying relevant situations. These documents are only valid if signed by a representative of Laxton.

The Supplier commits to complying with applicable environmental laws and regulations, minimising environmental impact, preventing pollution, and pursuing continual improvement in environmental performance. In relation to maintenance services, the Supplier shall ensure that waste generated is properly identified, handled, stored, transported, and disposed of or recycled in accordance with applicable legal requirements and environmentally responsible practices if not contractually defined.